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Dear Parents/Carers

Coronavirus update – Academy closure

Thank you for the kind messages of support we have received from you over the past few days. It has been a challenging week and I would like to thank all of our staff across the Q3 Academies Trust for their sterling work.

The news confirming the cancellation of GCSE and A-Level examinations is devastating for our students and staff. They have worked beyond expectations in the hope of securing the best possible outcomes this summer. We are expecting an announcement today detailing the government’s plan to deal with accreditation for students across the country.
As advised by the government, our Academies will be closed to almost all children after today until further notice. We will do all we can to stay open for the children of key workers (as detailed at the end of this letter), and children with certain needs. All other children will need to stay at home, so we ask that you do not send your child into the Academy from Monday onwards. The most recent scientific advice on how to further limit the spread of COVID-19 is clear

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If the children of key workers can stay safely at home, they should, to limit the chance of the virus spreading. You should use this provision only as a last resort. Each Academy has requested that you inform them if you are one of the key workers identified by the government. It is essential that you return this information by 2pm today to facilitate planning.
Please note that this is a national closure, as you may have heard in the news, so while it is a challenging situation, we are not alone. We will re-open fully as soon as we receive further guidance from the government.

Your child’s learning is of course important to us, so we will continue to help your child to learn. All of our students have been provided with materials to support their learning including a range of online resources. Please ensure that you refer to the Academy’s website for full details.

If your child usually receives Free School Meals and is not attending their Academy, vouchers will be posted to you with a separate letter. Please ensure that you have informed us if your address has changed as we cannot take responsibility for non-receipt of vouchers. Students who attend the Academy from next week will receive Free School Meals as normal. All students in Year 11 who are entitled to Free School Meals will continue to receive their vouchers until the official leaving date of Friday 26th June.

We also understand that some children will have money for meals credited to their electronic cards. Parents and Carers of students attending Q3 Academy Langley should refer to the Academy’s website for further clarification. If you have a ParentPay account please be assured that all unspent meal balances will be returned to your ParentPay Account automatically, without the need for you to make an individual request. This will be completed as part of our Academy closure process. To help our staff cope at this challenging time, we would ask that you do not make individual requests to the Academy which risks delaying

completion of this process, unless you have an outstanding query with your child’s account. We are liaising with ParentPay directly and expect to have this completed promptly. We will confirm when the funds have been returned to your ParentPay Account, should you wish to then make a withdrawal.

If your child tops up their card manually and they are in Year 11, and you require a refund, please email the Academy at this address meals@q3academy.org.uk stating the name of your child’s Academy, your child’s name, Tutor Group and the amount to be refunded. If your child is in one of the other year groups we are asking for your support in leaving this amount in place until your child returns. If you have credited a large amount and you require a refund, please email the address provided above.

We understand that this latest news will have an impact on you and your family and it is far from ideal, but we will continue to keep in contact with any updates as the situation develops. Please check your child’s Academy website for updates.

Thank you again for your continued support.

Yours sincerely

Dr Caroline Badyal
Chief Executive of Q3 Academies

 

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